Sunset View Elementary

AUDITORIUM RENOVATION PROJECT

April 9th, 2008

 

Great news from Carlos Padrigan from SDUSD maintenance. Apparently there are enough funds in the Deferred Maintenance budget to cover the cost of replacing and installing our sound system and possibly our lighting. This can be accomplished this summer.

 

Carlos said that they will also cover the cost of installing our new ceiling mounted projector. (We purchase the projector).

 

We cover the cost of the screen and installation.

 

More facts and figures later.

 

March 24th Staff Approves Allocation of $16,000 to project

 

This Monday, Sunset View teachers unanimously approved the expenditure of $16,000 on the Auditorium Renovation Project. The money will come from a one-time California State Grant targeted to improve Visual and Performing Arts and Physical Education. The staff was enthusiastically supportive of the project and looks forward to a prompt completion of the renovation so that they can begin planning for use of the auditorium in September..

 

March 13th: Revised Estimate Arrives

 

This Thursday, the 13th of March, we received a revised estimate for our renovation from Carlos; Here is the partial text of the email:

 

Paul,

After the meeting, Brian and I stopped by Ocean Beach Elementary to get an idea the project would cost. There are some minor differences with their Auditorium and yours. O.B. has only two loudspeakers, the projector screen is only 10 ft wide.

 

I would recommend four loudspeakers and at least 12 ft wide screen projector. And additional amplifier to drive the other set of speakers.

The install cost for O.B. was $30,853. Includes 10 ft screen @$800.00, Projector and all Audio equipments.

 

The cost for additional:

                        Speakers $650.00

                        Amplifier  $700.00

                        12 ft Screen $2,200.00

 

The total cost is $34,382.00. And I have to add our cost to manage the project $2,500.00 not to exceed $4,000.00. This is all Audio/Video only. Stage lighting will be estimated by Brian (copied).

 

Our March 6th Meeting:

 

On Thursday, March 6th, we met with Scott Ricci and other district representatives Carlos and Brian to get a clearer picture of the costs of materials and labor needed to repair/replace existing fixtures and to enhance the current facility.

 

Present at the meeting were: Paul Gilroy, Laurie Fleming, Jerry Neel, Elizabeth Siegel, Ann McLaughlan, Jon Albrecht, Scott Ricci with two District Technicians Carlos Padrigan, Brian (we’ll get Brian’s last name soon) and Jeff Green.

 

After introductions the meeting began with a report from Elizabeth and Jeff about Correia’s upgrade and from Elizabeth about Ocean Beach’s upgrade.

 

Elizabeth reported on her impressions of Ocean Beach’s renovation. Elizabeth stated that Ocean Beach was very pleased with their renovation. She said that the system was very easy to use and might represent a good model for our renovation. Scott and his contingent briefed the committee on the technical specifications of that system and other similar systems. After listening to Scott and Elizabeth, it was apparent to committee members that we would proceed with a renovation along the lines of Ocean Beach.

 

Our committee decided to pursue the following goals:

 

· Replace screen w/remote motorized screen

· Replace sound system w/state of the art audio/video system which includes remote mics, new speakers, dvd, mixer, amplifier (and more).

· Install wireless networking capability for presentations.

 

The cost of these renovations is approximately $32,000.

 

We would also like to eventually replace seating and install theatrical lighting. We haven't discussed whether lighting and seating can be accomplished in the near term.

 

Discussion centered around timelines and about what role the District would play in the renovation. Allowing for the current budget problems in the District, it was conceded by Scott and the other technicians that the District would not be able to perform the necessary work in the foreseeable future.

 

Taking into account District resources, it was decided by the committee that we would pursue completion of the project through District approved vendors (Scott would oversee this process) and that funding would be sought through Foundation resources and site monies to pursue completion of the project within the year.

 

Jeff mentioned that partial site funding might be attainable through use of VAPA (Visual and Performing Arts) and Physical Education grant money obtained from the state last year. These monies total approximately $18,000.00 and would represent a significant first step in efforts to obtain full funding in a short span of time. Certificated staff and Mr. Gilroy’s approval would be necessary for use of these funds. A three year plan would also have to be filed with the P.E. Department.

 

As the meeting adjourned, Scott promised to provide the price breakdown to Elizabeth so that we could set fund raising goals for individual elements of the renovation: projector, speakers, etc.

 

This information was received on Tuesday the 12th of March. The committee appreciates Scott’s prompt response.

 

 

 

_______________________________________________________

 

Our First (Impromptu) Meeting:

 

On January 31st a group of teachers, Lauie Fleming, Christine Galvan, Rebecca Mashburn and Jeff Green as well as parent/Foundation member, Elizabeth Siegler, met with Scott Ricci, our site liaison to the SDUSD planning department. This was an “impromptu” meeting because Scott was able to come to our school on very short notice.

 

Scott, as district representative, will provide information about what standards we need to adhere to in order to conform with district and state requirements.

 

Scott also has experience with this kind of renovation. At our January meeting, Scott was able to give us ballpark figures as to the cost of certain elements of the renovation.

 

Initial discussions with Scott and with those on the committee suggest that we can immediately identify certain obvious “areas of need” in the auditorium. Our discussion centered on the areas of technology infrastructure and multi-media.

 

In particular, these were the elements discussed:

 

Replace/Install

 

· Movie screen (replace)

· Multi-media projector (install)

· Complete Sound system including:

                    Amplifier (replace)

                    Speakers (replace)

                    Mixer/wireless microphone system (replace)

                    DVD/CD Player (install)

· Lighting (install)

· Internet Access/Wireless Technology/Network Infrastructure (install)

 

 

Other discussion items:

 

· What about seating? The auditorium chairs are in poor condition.

· What about increasing storage space by storing chairs outside?

· Aesthetics: Should the mural be removed?

· How can we make this a true multi-use facility?

· Can the auditorium, once renovated, generate income for our school?

· How can we enhance physical education use of auditorium?

 

The meeting ended with a resolution to look at the Correia renovation and to immediately generate an “RS”, Request for Service with the District.

 

We discussed the need to move quickly as the Dinner-Dance is in April and the Auditorium Renovation is a major SV Foundation fundraising goal.

 

 

LATEST NEWS